Channel meetings let you have all your meetings, their chat, reports, and recordings stored directly in the project or department Team they are happening for.Ī channel meeting occurs in a channel. When to schedule a channel meetingĬhannel meetings take advantage of the new technology platform that Teams affords and therefore might be something you should consider using for internal meetings within your Teams. If you’ve used Skype for Business meetings, the experience is similar, but with more features. The meeting comes with a designated chat space, a hyperlink to open the meeting in Teams on desktop, mobile, or a browser, and can include attendees both internal and external to your organization.
You can include up to 1,000 active attendees (up to 19,000 more can view the meeting) and they can join through Teams or a phone number. Without writing these down, it’s easy for people to forget or misinterpret the concluding expectations of the meeting.Ī scheduled meeting, webinar, or meet now meeting will likely meet most of your online meeting needs. Write down any tasks that arise during the meeting, make sure each has an owner, and assign a due date. Track action items and assign them appropriately. Formal minutes or not, any written record is helpful. Assign an attendee to take notes that can be shared with everyone afterwards. Taking good notes while facilitating a meeting is incredibly difficult. Assign an attendee to drop the hammer on time limits. Have a timekeeper.Įach agenda item should have a time limit to keep discussion on point and productive. Great use of a separate page in your OneNote notebook or the Whiteboard that comes with your meeting. Have a parking lot for off-topic but productive conversations. Post them in your Team, perhaps as tabs, or link to a folder of meeting resources in the meeting description. Share background information and resources ahead of the meeting.Įnsure everyone has access to all reading materials, presentations, and numbers before the meeting. Non-essential attendees can waste people’s time. Invite the right people.Ī meeting without key stakeholders quickly becomes pointless. Make sure the attendees share the same view of what constitutes success. Make it abundantly clear what it means to have achieved the expected outcome(s) of the meeting. Ensure the agenda file is easily accessible to all meeting attendees include a link in the meeting description or in the channel conversation of a channel meeting. Identify the topic, topic owner, and request input ahead of time. Have a set agenda and share it ahead of the meeting. The sake of this publication, the terms meeting, call, conference, and similar all Should get you going with setting ground rules for you and your peers. Starting point and won’t be perfectly applicable to every organization, but they
Microsoft Teams for good online meetings. This guide covers the how-to, tips and tricks, and everyday etiquette for using Online meetings have become incredibly important in the world of employees and students who can work and learn remotely starting as early as the late 1990s, but especially so with the impact of the Covid-19 pandemic. Teams provides single-point access to conversations, files, notes, tasks, and, most relevant to this guide, online meetings. It's meant to facilitate ongoing collaboration and communication occurring among any team, project, organization, or group of people. Microsoft Teams is a chat- and video conferencing-based workspace app that comes as part of a Microsoft 365 subscription.